You can configure your Gmail account easily with the auto-configure method of Microsoft Outlook. But you need to set up Gmail to allow you to download mail as POP or to map folders and emails using IMAP. Here are the steps to configure MS Outlook for Gmail.
Note: Microsoft Outlook now connects with Gmail directly using the Google Account login secured by 2FA verification. There is no need to configure the server address and the port manually. Even if you do, the settings will switch to the default Google way, and you will have no access to the settings for your Google account in the usual way.
Set up Gmail to connect with Microsoft Outlook
- Log into your Gmail Account.
- Click on the Gear icon and select Settings.
- Click on Forwarding and POP/IMAP on the links given above your Inbox
- Under POP Download, click to select Enable POP for all mail that arrives from now on.
- Select Archive Gmail’s Copy in the drop-down box next to When Messages Are Accessed With POP
- Click on Save Changes
The above method sets up your Gmail account to let MS Outlook download messages through the POP3 protocol. In case you wish to map the folders and access your Gmail messages through IMAP, proceed with steps 1 to 3 above and instead of selecting Enable POP, go to the IMAP Access and select Enable IMAP. NOTE: You should either select POP or IMAP but not both. Auto Configure MS Outlook. Once you are done with the above, you can make Microsoft Outlook to auto-configure your account for you.
- From the File menu (Office button in Office 2007), select Add New Account
- Enter your email ID and password in the dialog box that appears
- Click on Next
- Microsoft Outlook will take a few minutes to search for Gmail settings and configure your account.
Note that if you selected POP in the Settings of Gmail above, you would get a POP3 account. Accordingly, if you have selected IMAP above, you get an IMAP account in Microsoft Outlook. If you wish to configure Microsoft Outlook manually for Gmail, here are the settings you will need to use. Settings To Configure MS Outlook Manually For Gmail
- From the File menu, select Add Account
- In the dialog box that appears, select Manually configure server settings or additional server types.
3. Click Next
4. Select Internet Email and again click Next
5. In the dialog box that appears, enter your name, email address and password in the related fields.
6. Under Account Type, select POP if you wish to create a POP3 account. For IMAP, select IMAP< 7. For the Incoming server, enter pop.gmail.com or imap.gmail.com depending upon the type of account you are creating.
8. For the outgoing server, enter smtp.gmail.com
9. Click on More Settings
10. Under the Outgoing Server tab, click to select My Outgoing Server (SMTP) requires Authentication
11. Click to select Use Same Settings As My Incoming Server
12. Go to the Advanced Tab
13. Enter 995 in Incoming Server Port if you are creating a POP3 account. If you are creating IMAP, enter 993.
14, Click to select This Server Requires an Encrypted Connection. For the IMAP account, set the type of encryption to SSL.
15. In the Outgoing Server Port, enter the value 587. Set the type of encryption to TLS
16. Click OK to close the dialog box.
17. Click Test Account Settings… to test the account settings
18. You should see a message saying your account settings are correct. Click on Next to exit the dialog box.
NOTE: Please also see the comment by Jinu below.
See this post if Outlook cannot connect to Gmail, keeps asking for the password.
This explains how to configure Microsoft Outlook for Gmail. If you need further assistance, feel free to comment in the section.
Read: Cannot add Gmail to Outlook: This browser or app may not be secure.
I am having problems setting up my Gmail Account in Outlook 2007.
I have followed your steps repeatedly for the POP setup and keep getting the same problem.
When I go to Test Account Settings, I keep getting a Popup Window headed up – Enter Network Password and the Server Field is populated with pop.gmail.com, my username “hgfowles” and a password (already entered) – when I click OK, the window just pops up again.
I might add, the Gmail Account works on both my iPad and my iPhone as well as being able to access it direct through Internet Explorer so the account details are correct.
I am having problems setting up my Gmail Account in Outlook 2007.
I have followed your steps repeatedly for the POP setup and keep getting the same problem.
When I go to Test Account Settings, I keep getting a Popup Window headed up – Enter Network Password and the Server Field is populated with pop.gmail.com, my username “hgfowles” and a password (already entered) – when I click OK, the window just pops up again.
I have repeatedly tried configure outlook 2007 for my gmail account trying both imap and pop and it just doesn’t work. I tried to do it automatically and manually and nothing get it done. When I get to the end and try the test it cannot connect to the server either as encrypted or unencrypted. It is very frustrating and I have no Idea what else to do. Can anyone help?
still i am having problem during configure outlook according to your method. one dialog box shown like ENTER YOUR NETWORK PASSWORD
Same problem here, Any one knows the solution? Please
hi all,
I have configured my gmail and yahoo account in outlook 2007 but the mails/changes i made in outlook client version are not reflecting in web version. Please advise why is it so…
I am having problems in setting up gmail to outlook 2007, i have followed your steps but for IMAP i have put incoming server as 993 and out going server as 587 , please help
Outlook email clients are gaining popularity due to higher level of futures in email service like business contact manager,manage emails in off-line mode and secure data handling. It also has disaster management like Inbox repair tool which has ability to handle minor cases of emails corruption in MS Outlook.
The configuration will be like:
Incoming Mail (POP3) Server – (SSL):
pop.gmail.com
Use SSL: Yes
Port: 995
Outgoing Mail (SMTP) Server – (TLS or SSL):
smtp.gmail.com
Use Authentication: Yes
Port for TLS/STARTTLS: 587
Port for SSL: 465
(it is advised to use SSL instead of TLS
Email Address:
Put your complete email address
(e.g. username@gmail.com or username@your_domain.com)
Password:
Put your (Gmail) password or the password you have successfully used in browser
In the outgoing server tab of the settings window: Turn on require authentication and select “same settings as incoming server“
The configuration will be like:
Incoming Mail (POP3) Server – (SSL):
pop.gmail.com
Use SSL: Yes
Port: 995
Outgoing Mail (SMTP) Server – (TLS or SSL):
smtp.gmail.com
Use Authentication: Yes
Port for TLS/STARTTLS: 587
Port for SSL: 465
it is advised to set/use SSL instead of TLS
Email Address: Put your complete email address (e.g. username@gmail.com or username@your_domain.com)
Password: Apply your (Gmail) password or the password you have successfully used in browser
In the outgoing server tab of the settings window: Turn on require authentication and select “same settings as incoming server”
Hope this will solve your query.
Contributor: Master Adviser site
Contributor: Indian Customer Care No site
Done exactly what you wrote above but the pop up on verifying password keeps on coming
If I follow your instructions for setting up gmail, will i configure new gmail account so that all communications to/from people appear to be coming from my current imap email (Outlook 2010) through my internet provider? I do not want people or businesses to think I have changed my email address after 15+ years. through my outlook (cox cable provider),
Are you guys using Windows 8 and Outlook 2007? Maybe this is the problem.
Did anyone get an answer to this problem? I ma having the same issue. Need help here.
I am, what is the workaround for windows 8? (actually 8.1).
can i get old inbox message after creatn of gmail as an outlook
Sorry Matt I don’t know the answer, I just know I have Windows 8 and outlook 2007 and none of the answers in this thread work. Hopefully someone can help us both.
This might happen if you have 2 step verification turned on. In that case, you will have to use Google Account Settings to get an app password that you enter into the Outlook instead of regular password.
If you create an IMAP account, all your email is mapped so you can see old messages. If you are creating a POP account, select Enable POP for ALL Email (refer first image above in the article). That way, Outlook will download all the email present in your inbox.
I have solved this problem….. log into your gmail account through the web.
Go to settings (the little wheel on the top RHS and from the drop down select settings.
Select the Accounts and Import tab
Under change account settings, select Other Google Account Settings.
Scroll down to Signing in Box
Under Access for Less secure apps change to “allowed”.
That fixed it!
Apparently gmail does not think outlook 2007 has the same level of security as webmail
see reply in thread below
the configuration goes ok. completed. when I go to NEXT. I get a message from Microsoft outlook that says: The requested operation failed. I receive the test email at my gmail but nothing happens in outlook, what is wrong?
make sure you follow all the advice above re setup including the first piece to enable pop on gmail. The configuration may look complete, but go back into outlook tools, account settings, highlight your new account, click change, and run test account settings – until you get a pass here it is not complete (you will not get a test email in outlook). When mine was finished auto setup it had the TLS settings mentioned above not the SSL.. It also had a tick in the require logon using SPA on the first page
These are just the settings. It does not solve the problem of repeated popups, even though all settings maybe correct.
This thing works perfectly. I was frustrated for hours.
If you can see test message in gmail, your outgoing settings are correct. What did you specify for incoming email. It should be
Server: pop.gmail.com or imap.gmail.com
Authentication type: SSL
Port: 995
sir i during this process at the time of testing again and again enter network password pop box is appeared how to overcome this is configure this process manuallu
Did you enable 2 step authentication for Gmail? If yes, such popup will appear. In that case, you have to create APP PASSWORD in Gmail using web browser. Then, in the password field of Outlook, type the APP PASSWORD instead of real password.
thnx arun sir for rply but where enable authentication for gmail.. i can’t understand with your answer plz expalin this
Here is the Google help page on how to get the app password. Once you have that, enter it into Outlook password field instead of real password. Let me know if it still creates problems
thanks a lot !!!!
THANK YOU!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
You rock star!!!! That has driven me crazy for days!!!
Thank you for your help Arun Kumar, having struggled with this the App password cured my Outlook / Gmail problem
Thanks a lot!!
thank you pettros. some many hours, so many days of rubbish then your factual cure and its sorted in 60 seconds.
hi swetha
i was done all above setting but i cant send the email
it’s giving send & Received error.
Please help
Hi, Did you go to gmail in browser and enable POP?
Thanks so very much – I have struggled with this problem for such a long time – I cannot tell you! Followed your advice and was up and running in no time. Thanks again. Mwah !
Thank you very much Mr. Arun Kumar. You saved me the price of hiring someone to do what I was able to accomplish with instruction. This was invaluable to me and I’m grateful to you, even if we will probably never meet. God bless!
I am happy the article assisted you. Thank you :)
HI you can get a detailed look at the How to setup a POP/IMAP e-mail account in Microsoft Outlook 2013 in here https://www.youtube.com/watch?v=7xd1HxywIeQ
i am having trouble connecting to either pop or imap servers in outlook 2013.
Did you enable POP or IMAP in Gmail. Please see step 3 in the first section above.
Which browser are using with version ?
I am having the same problem as him. It keeps popping the stupid password box back up and I have typed it again and again and cut and pasted it and it still won’t accept it and save it and finish the task.
Thank!!! Unbelievably irritating.
https://www.google.com/settings/security/lesssecureapps
all settings are same but if u want to work follow this link and on lesssecureapps
u are the best Mr after a whole day tryin without any success may God bless u mr
AWESOME!!! You are my hero! This thing has been driving me craaaazy!. Weirdly, I have two other gmail accounts loading to outlook, but they didn’t do that at all. Could not figure out why those would and this one wouldn’t. Thank you thank you thank you!
I am having problem in configure my gmail account in outlook 2007. Main problem is when i configure my account it requires password, but my password & user name is correct. So please help me.
Are you using 2 step authentication in Google? If yes, you will have to get an APP Password from Google Settings and enter it into the Outlook instead of the real password.
If the above is not your problem, you might try the following:
Log into your gmail account through the web.
Go to settings
Select the Accounts and Import tab
Under change account settings, select Other Google Account Settings.
Scroll down to Signing in Box
Under Access for Less secure apps change to “allowed”.
Thank you sir..
thank a lot more helpfull
I have solved the problem of the Enter Network Password popup that keeps popping up …..
Log into your gmail account through the web.
Go to settings (the little wheel on the top RHS and from the drop down select settings.
Select the Accounts and Import tab
Under change account settings, select Other Google Account Settings.
Scroll down to Signing in Box
Under Access for Less secure apps change to “allowed”.
clicking on “less secure apps’ and “learn more” identifies examples of where this might occur………
Some examples of apps that do not support the latest security standards include:
The Mail app on your iPhone or iPad with iOS 6 or below
The Mail app on your Windows phone preceding the 8.1 release
Some Desktop mail clients like Microsoft Outlook and Mozilla Thunderbird.
When
going back to outlook – delete the account you were trying to add and
start with new account again. This time outlook automatically filled in
all the setting boxes without having to do the manual settings.
That fixed it!
Apparently
gmail does not think outlook 2007 has the same level of security as
webmail (the notes on gmail selection identify which other systems
the same problem
hi i was having problem with configuring my gmail account with outlook, i cant do it please help me
I can assist if you tell me what problem are you facing. Normally, Outlook can set it up automatically if you enable POP or IMAP in gmail using web browser. All it asks is your ID (full email address) and password.
Hello Mr Arun Kumar, i am using outlook last 5 years but i never see like this problem I am having problems setting up my Gmail Account in Outlook 2007.I have followed your steps repeatedly for the POP setup and keep getting the same problem.When I go to Test Account Settings, I keep getting a Popup Window headed up – Enter Network Password again to again can you help me please also may i know is it browser problem if yes then please suggest me that who’s browser i can use ?? hope you will help me …
i am also getting the same provlem
plz help
i am not able to rectify the issue of password issue which is not accepting please help me
THANK YOU SO SO MUCH! Such a simple explanation that has fixed this annoying problem.
I am having problems setting up my Gmail Account in Outlook 2007.
I have followed your steps repeatedly for the POP setup and keep getting the same problem.
When I go to Test Account Settings, I keep getting a Popup Window headed up – Enter Network Password when I click OK, the window just pops up again.
Hello friend for your solution plz check your google my account sign-in and security setting
here you have to check on less secure app option then you will over come from your problem
Task ‘rctilib@gmail.com – Sending’ reported error (0x80042109) : ‘Outlook cannot connect to your outgoing (SMTP) e-mail server. If you continue to receive this message, contact your server administrator or Internet service provider (ISP).’
This could be wrong port number for smtp. Try 2525 or 587. The encryption type should be TLS.
I have enabled access to less secure apps, I have enabled pop, I have accessed the account from the pc I am trying to setup the mail account, yet still not working, even received a mail stating there was an attempt to log in from this pc etc, yet still can not get access.
My Outlook 2010 used with gmail suddenly stopped connecting with the gmail server after 2+ years of perfect execution. We changed nothing, but did take a 3 month leave from Outlook, using our laptop to connect directly to gmail. Our configuration is precisely what you have specified, and we have updated our password and enabled lesser security. My wife has a separate computer with the same configuration and she has the identical problem. Is there another procedure we can try? BTW we get on line perfectly with IE using Comcast as our ISP. We have Windows 7 and office 2010.
I have the exact situation as BDR. My settings are all correct except Outlook 2010 will not accept authenticate type SSL. It generates an error message saying incorrect authentication and switches to Auto on its own.
I did this on my existing account and it did not work. Mine is an existing Outlook 2010 account that has worked perfectly for 2+ years. Perhaps it works only on new setups.
Excellent. Fixed it for me after half a day racking my brains. Why don’t the experts point you to things as simple as this?
Thanks man…….It’s working
This is the answer I needed! Thanks!!
I also have the same problem
thank you man you are god…………:)
Hello Sir
i was trying to install outlook for my gmail Id but not able to do that!! please help if posiible
Dude u r juz great…after a long search it works because of the link u provided for us…Thq alots
THE LINK ABOVE IS THE ANSWER! Thank you Jinu!
Thank you so much! Fixed the problem instantly!
having problem:
log incoming mail server (pop3).Your email server reject you login.verify your user name and password for this account in account setting.the server responded temporary system error
Have you enabled two-factor authentication? If yes, you will have to create an App password. See here for more: https://support.google.com/accounts/answer/185833?vid=1-635786881277207486-2380689500
If there is no two step authentication or is the app password is not working, you need to change Google security to low for third party apps. Check here for that: https://accounts.google.com/DisplayUnlockCaptcha
thank you man you are god…………:)
Hi,
I have tried the same instructions, But eventually it asks to enter network pswd.
Pls. help.
Thank you so much Jinu Ashraf!!! That advice was God-sent, and has worked like a charm!!!!!!!!!!! I’m indebted to you…… :-D
I need this account loganathan72@vvt.com
this is following steps but not connect gmail.
Hi, I’ve done everything correct from here. The Test Account Settings was successful. But as soon as I close the Test Account Settings Dialogue box, it says “The requested operation failed”. How to fix this? I am using Windows 7 and MS Outlook 2010
likewise – I have spent weeks looking for this answer – so simple – why is it not more readily available – you are godsend
hi Jinu i tried everything
but stills its poping again
Great work buddy…..!!!! Thnx ALOTT….!!! ;-)
Try changing you ssl again and den save it
jinu Ashraf thank you so much problem solve…bro
I always face the problem of incorrect password when i configure the gmail on outlook express 2007. Can any one suggest to me?
This usually happens when you have two factor authentication turned on. If this is the case, you will have to create an app password in Gmail Settings. You will then use app password in Outlook instead of real password.
Send test e-mail message: Outlook cannot connect to your outgoing (SMTP) e-mail server. If you continue to receive this message, contact your server administrator or Internet service provider (ISP). kindly help ?
Try increasing the “timeout period” in settings->advanced tab. Keep it to something like 4 minutes.
i have problem configuring my outlook
i did as you have said in this page.when i go to test my account it shows pop up again and again.
Thanks a millions of millions, bro
thanksssssssssssss…
Thankssssssssssss
Pure genius…… thank you!!!!!
its ask every time server password.
why?
Great help until I came to test that it works – a box appears with a picture of some keys on it asking me to type my user name and apssword (that was already typed in !) and then refuses to go away ! It has failed to log onto the incoming POP3 server…
This is so frustrtaing ! I’ve tried everything !
I have spent the last five hours trying to set up my Outlook 2010 (Win10x64) so that I can connect to my new gmail address. I already have one googlemail.com and one gmail.com address, both running POP3 with no problems at all. I have the same problem that many people here have. The new gmail address works perfectly on Edge or Firefox but I cannot set it up in Outlook. It refuses to accept any of the known combinations of Secure logon SPA ON or OFF = POP 995 SSL ON or OFF = SMTP 465 or 587 = Server Encryption None/TLS/SSL/AUTO , and keeps demanding verification of username and password. I have tried with CATCHA ON and OFF, I have tried with the LESS SECURITY both ON and OFF and I’m now ready to go and find a cliff to jump off….
There is a simple answer here but it is not any of the previously published answers. Please help.
Thank you so much Jinu Ashraf!!! God Bless You
Thanks!!! It’s working now
I have my Gmail account on three Apple devices (all synced). I also want to add my Gmail account to Microsoft Outlook on a Windows 10 laptop. I used to have this set up on a desktop PC which gave up the ghost. I cannot get the settings to accept as Incoming Server ‘pop gmail com’. Help please. Peter
like same as previous after turn it on. Can;t connect or test my gmail on outlook,
can u please help me ?
error shows “enter network password”
i have already enter the user name & password but still its poping again & again
thanks, that helps.
aaaa
Thank Your Sir,
It’s Working !
Wow Thanks Arun you made my day after 12 hours of frustration!. I really appreciated your help.
I have follow all the process but till this msg is shown every time ”Log onto incoming mail server (POP3): The connection to the server was interrupted. If this problem continues, contact your server administrator or Internet service provider (ISP)”.
What do you use for the password if the G Suite account has Dual Factor Auth turned on?
What do you use for the password if the G Suite domain is configured to federate identities to a third party IdP? e.g.- let’s say you’ve configured the domain so that all auth requests go to OneLogin or Okta or JumpCloud… Then how do you set up Outlook to connect to the G Suite user’s mailbox.
I am suddenly having problems with my gmail account in Outlook 2016 – as of today! I am able to access my gmail account through internet, but not via Outlook. I get a message “Log onto incoming mail server (POP3): Your email server rejected your login. Verify your user name and password for this account in Account Settings. The server responded: -ERR [AUTH] Web login required: https://support.google.com/mail/answer/78754”
I have tried everything described here, to no avail.
Can anyone help, please
Gregory
i did every thing which is mentioned above but after that some error is showing like”
Task ‘shiprasharma117@gmail.com – Sending’ reported error (0x800CCC92) : ‘Your e-mail server rejected your login. Verify your user name and password in your account properties. Under Tools, click E-mail accounts.’
Hi Jinu Ashraf,
You are really a brilliant Guy.
you are a Geek.
Thank you Man!
You are the Best!!!!!!!!!
Thank you Susanta Chakraborty, the UserName & Password kept poping up again and again. I entered my full email ID and used the password and it worked.
I am now able to use Outlook to view my gmail emails :)
Thanks to ArunKumar@TWC for intiating this piece of info on internet…you all made things much more easy!! Thanks a ton again!! :)
Regards
Vinod Chakravarthy
Hello Sir,
i faceing issue when outook testing
how to solve problem
After i finished all the steps for IMAP, i cant test acount settings. It is deactivated and when i click next an error box pop up as (error code 0x8004011c). Pleeeease help
Good morning sir, i complete all steps but i forgot to click on more settings. is there any problem to my gmail outlook
just put your mail ID in user name when popsup and password for the same id.
i want setting outlook confrugation
Hi..
I keep getting the below error popping quite frequently & believe me.. its highly IRRITATING !!
” Too many simultaneous connections IMAP ”
I googled & found out that IMAP can accept max 15 simultaneous connections. But i have got max 3-4 connections to my IMAP gmail id [ PC, Laptop, Phone & Tab]
my incoming server is 993 SSL
Outgoing server is 465 SSL
The issue has become quite frequently for past 1-2 months & can be quite a pain.
What are the reasons for this & possible solutions?
Works :-)
it asking user name and password which kind password they asking
I am sending a Word form to recipients and they can press a submit button and then it will be sent back automatically. I have the VBA code for it to be sent back using Outlook but not for all web based email such as Gmail, Yahoo, Hotmail or any other that a Recipient can use. Would you be able to assist?
Hello, I need your assistance. I have an email address that I want to add to Outlook, I’ve tried multiple times and I am unsuccessful. I hope you can help me.
I followed your steps repeatedly for pop setup for outlook configration. but asking password again and again. I have outlook2010. can you help me how to configure. I have email id with domain .com.
dear i am configer gmail id but pasword box many time coming all seting ok check it
Noooooooo, a big no, no matter what I tried, Office 2016 somehow refuses to let me load a Gmail account
This works, but do we want to open us up to allowing other less secure apps on our computer? What’s the risk?
I ve problem with manual setting on outlook 2007
its asking exchange server.
Works Awesome