Outlook is an email client-server built by Microsoft. It offers several functions like contact & task management, journal logging, calendar schedule for meetings and it mainly concentrates on the exchange of information through email. It is commonly used by firms for official communication and data sharing. There is therefore at times a need for adding an expiry date to the messages. This post will guide you how to add an expiration date to emails in Outlook.
Once an email’s expiration date has passed, it can still be accessed; however, it will show that the expiry date has passed and the email is no longer visible. The user can send or receive emails even after the expiration date has passed. This method synchronizes users’ important emails to avoid confusion in managing bulk emails.
Add Expiration Date to Emails in Outlook
The expiration date in the emails helps the user to segregate the important emails from those which are of no use now. It can be added to both received and composed emails. Once the email has passed the expiration date, the format and visuals of the email will change, so that the user itself, can distinguish between expired and useful emails.
To add expiration Date to Emails in Outlook, follow this method:
- Open the Outlook application and then sign in using your credentials.
- Go to New Email > Message > Tags > Extension Arrow.
- Mark the “Expires After” checkbox in the Properties window.
- Then specify the Expiration Date.
To get it started, open the Outlook application and enter login credentials.
Open a New Email window to add the expiration date in the composed email.
Inside the New Email window, switch to the Message ribbon, then click on the Extension Arrow that is available inside the Tags as shown in the figure.
Once you click the Extension Arrow, it will open the Properties window. Inside the Properties check on Expires After and specify the Expiration Date as per the choice.
Expired email can still be read and send by the user, only the visuals of the expired email will be changed.
The expiration date can be added in the received email to sort useful and non-useful emails. Open the received email in which you want to add the expiration date.
Under the Message, the ribbon clicks on Extension Arrow in the Tags to open the Properties Window.
On the following page, mark the checkbox next to the Expires After option and then specifies the Date and Time of expiration.
Similarly, you can also add an Expiration Date to Emails in Gmail.
