Microsoft Outlook is an information management software that allows users to access and manage their emails, calendars, contacts, and more. In Microsoft Outlook, users can create and manage more than one profile. Let us see how to create, delete, copy manage and use Profiles on Outlook.
How to create, delete and use Profiles on Outlook
Follow the method below on how to create, manage and use Profiles on Outlook:
- How to create a profile in Outlook.
- How to manage, copy or delete a profile in Outlook.
- How to use a profile in Outlook.
1] How to create a profile in Outlook
Launch Outlook.
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Click File on the backstage view on the Info tab, click the Account Settings button, then select Manage Profiles from the menu.
A Mail Setup dialog box will open.
Under the Profiles section, click the Show Profiles button.
A Mail dialog box will open. Click the Add button.
Now name the profile.
An Add Account dialog box will open.
There are two options for how you want Outlook to set up the profile.
If you select the option Email Account where you want Outlook to set up your profile automatically or if you select ‘Manual set up or additional server type,’ Outlook will set up the new profile manually.
In this tutorial, we chose the option Email Account. Enter your name, email address, and the password provided to you by your internet provider, then click Next.
Then click Finish.
The Mail dialog box will open.
Select a profile; In the ‘When starting Microsoft Outlook, use this profile’ section, click the ‘Prompt for a profile to be used’ option, click Apply, then OK.
Read: Fix Outlook crashes when creating a new profile
2] How to manage, copy or delete a profile in Outlook
In Outlook, users can always go back to the new profile to the new profile to make changes.
Click the File tab.
On the backstage view, on the Info tab, click the Account Settings button, then select Manage Profiles from the menu.
Under the Profiles section, click the Show Profiles button.
In the Mail dialog box, you can click the Add button to create another profile. If you want to delete a profile, select the profile, and click Remove.
You can click Copy to create a duplicate of the existing profile.
You can choose how you want your profile to start up by selecting ‘Prompt for a profile to be used’ or the ‘Always use this profile’ option.
Then click OK.
3] How to use a profile in Outlook
Click the File tab.
On the backstage view, on the Info tab, click the Account Settings button, then select Change Profiles from the menu.
A message box will appear. Click Ok.
Outlook will close. Launch Outlook again.
A dialog box will open. Select the profile you want, then click OK.
We hope you understand how to create, manage and use profiles on Outlook.
What is your Outlook profile?
A profile is an important part of Outlook. A profile includes accounts, data files, and settings that state where your email messages are saved. In this tutorial, we have explained how to create a new profile in Outlook.
READ: Microsoft Outlook stuck on Loading Profile or Processing screen
How do I edit my Outlook profile?
- Open your email account on the web.
- At the top of the page, select the profile picture, then click My Profile.
- Click Edit Name to change the name of the profile. Enter your first name and last name, then click Save.
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