How to embed fonts in PowerPoint

PPT or PowerPoint files may show an alternative font when editing on a different computer due to the lack of original font. If you do not want to get such a problem, you can retain fonts when editing PPT on a different PC using this simple tutorial. There is no need to use any third-party software or add-in since PowerPoint has this functionality built-in.

PowerPoint presentations are convenient and mandatory in many places, including some offices. Whether you need to visualize the yearly growth of your business or something else, you can use a PowerPoint presentation to get it done. However, the problem starts when you make the presentation with a custom font, move it to another computer, and try to edit it. If the custom font is unavailable on the second computer, it will show a substitute, which might not be as good as the original one.

How to embed fonts in PowerPoint

You can retain fonts when editing PPT on a different PC. If you use a custom font, enable Embed all characters & fonts option in PowerPoint 2019/16. To do so:

1. Open PowerPoint on your PC.
2. Go to File > Options.
3. Switch to Save tab.
4. Make a tick in the Embed fonts in the file checkbox.
5. Select Embed all characters
6. Click OK to save.

To know more about these steps, read on.

At first, open up the PowerPoint and click on the File option, which is visible on the top menu bar. After that, click on the Options button that you can find in the bottom-left corner. Then, you should switch to the Save tab.

Here you can find a label called Prevent fidelity when sharing this presentation. You can find an option named Embed fonts in the file. Make a tick in the corresponding checkbox and select Embed all characters.

There is another option called Embed only the characters used in the presentation. If you select this option, it will retain only the characters used, and you might have problems when using a different character that has not been used in the PPT file. Therefore, it is wise to select the second option, which is called Embed all characters.

After that, click the OK button to save the change.

These steps will be helpful if you need to retain fonts for all the future presentations. However, if you need to do the same for only one presentation, there is no need to go through all these options, as mentioned above.

Instead, you can expand the Tools drop-down list, and select Save Options. After that, you can find the same options to embed fonts alongside the presentation.

That’s it!

I hope it helps.

Read: How to enable and merge Shapes in PowerPoint.