How to use Copilot to take Meeting Notes

In the digital age, where everyone is bombarded with multiple online meetings daily, keeping track of what’s important, the action items, and the highlights of each meeting gets hard. But what if someone can do all of it for you, and you could even ask them all the questions regarding the meeting? Well, with Copilot on Micorosft Teams, you can. This article will teach us how to use Copilot to take meeting notes.

How to use Copilot to take Meeting Notes

Once you have the required subscriptions to access Copilot in Microsoft Teams, you can use Copilot to take meeting notes by following these steps:

• Join or Start a Microsoft Teams meeting.
• In the top bar, you will see the Copilot icon. Click on it to start transcription.

• If you are late to the meeting, to ensure that the whole transcription of the meeting is generated, ensure that someone else enables the Copilot transcription at the commencement.
• While in the meeting, you can ask questions like “What did I miss?” or anything to catch up on the meeting.

• Once the meeting has ended, you can view the meeting transcription and attendance from the meeting chat.
• In the Recap Section, you will find all the meeting notes and files and the transcription shared during the meeting. In this section, you can use Copilot to ask further questions.

We hope you found this article helpful and learned to use Copilot to take meeting notes.

How does Copilot take meeting notes? Is it accurate?

Copilot Pro uses the latest GPT4 turbo, along with OpenAI’s whisper tech, to transcribe meetings. These transcriptions are then processed with GPT4 to generate summaries, provide action items related to each person in the meeting, and answer all the questions related to the meeting based on the transcription.

While the Copilot Meeting notes are reasonably accurate, in our testing, we found that they still face trouble recognizing certain accents and do not work well with most languages other than English. Certain English words from people with non-American or non-British accents will have trouble getting recognized in the transcription; Microsoft Teams and Copilot do not provide the functionality to edit transcriptions or notes, which can cause a certain degree of inaccuracy in the meeting notes.

You can do a lot with the meeting transcription, a lot more than getting just action items and getting the gist of what happened in the meeting. You can ask the co-pilot to suggest follow-up questions and get suggestions related to certain things in the meeting. You can even ask how often you were mentioned and if any issues arose. The possibilities are endless, and it is not much different from feeding a vast bunch of text to an LLM like ChatGPT and having to ask any questions related to that text.

What are the requirements for starting to take meeting notes in Microsoft Teams?

Navigating through Microsoft 365 and Microsoft Teams plans can be complex. To start using Copilot in Microsoft Teams, subscribe to specific plans. Also, certain features must be turned on within a meeting to allow Copilot to take notes.

For subscriptions, subscribe to one of the Microsoft Teams service plans (Starting at $4/user/month) or to Copilot for the Microsoft 365 subscription (Starting at $30/user/month). To take notes in a meeting, anyone should turn the meeting transcription on during the commencement. This allows you to take notes and catch up on the meeting in case you are late.

Can I take meeting notes using Copilot on Zoom and Google Meet?

You cannot use Copilot to take meeting notes on Zoom and Google Meet. However, Google Meet now has an inbuilt functionality to transcribe meetings. You can also install extensions like Read AI, Otter AI, and Krisp to take meeting notes. The same extensions also work for Zoom.

Does the Copilot meeting note work on the free version?

Copilot Meeting notes do not work on the free version of Microsoft Teams. To get the Copilot meeting notes functionality, you must get one of the Microsoft Teams service plans (starting at $4/user/month) and the Copilot For Microsoft 365 plan (Starting at $30/user/month).