One of the best aspects of Microsoft Word is the ability for users to add the same text to multiple documents. The basic way of doing this is to copy and paste simply, but what if you have several documents with the same address? The easiest way to change the address details is not to copy and paste. The plan here is to use a feature called Linked Text, and from what we can tell, it works quite fine. At least, much better than we originally expected, which is wonderful.
What is Linked Text in Word
OK, so that is quite simple to answer. You see, the idea is to change a particular line or paragraph of text in one document and watch as the same text in other documents automatically changes itself. It may sound like a magic trick, but trust us when we say this is the real deal.
How to insert same text to multiple locations in Word
To auto-insert the same words or text in multiple locations in a Word document you can follow these steps.
- Copy text from the original document
- Open the other document(s) and use Paste Special
- Paste the Linked Text
Copy text from the original document
OK, so the first thing you will want to do, is to create a document with the piece of important text. Save that document before moving forward because doing so is very important. From there, copy the text to the clipboard.
Open the other document(s) and use Paste Special
The next step is to open the receiving documents and click the mouse cursor into the space where you want to paste the recently copied text. From there, click on the Paste icon located at the top-left corner of the Ribbon. After doing that, select Paste Special. A small window should now appear with several options to take advantage of.
Paste the Linked Text
When it comes down to pasting the text, you will want to choose Paste Link > Formatted Text (RTF). Finally, hit the OK button, and your text should appear.
Now, if you ever edit the text from the original document, the same words will automatically be changed in the others.
I hope this helps.
Read: How to draw in Microsoft Word using the Draw Tab tools
How do I insert the same text in multiple places in Word?
To insert the same text in multiple places in Word, use the REF field. First, create a bookmark for the text, then insert a REF field where needed. After updating the bookmarked text, press F9 to refresh all REF fields in the document.
How do I put the same text in multiple cells in Word?
To put the same text in multiple cells in Word, select the cells by holding down the Ctrl key and clicking each one. Once the cells are selected, type your text and press Ctrl+Enter. The text will appear in all the selected cells.
How do I insert repetitive text in Word?
To insert repetitive text in Word, select the text, press Alt+F3, and fill out the Create New Building Block dialog box. Use unique names and descriptions to make finding the AutoText easier. This helps you efficiently reuse content across your document, saving time.
