You can enjoy the savings of reduced travel expenses by conducting team meetings via video conferencing. Various services out in the market promise to connect people in real-time over a network through multiple devices. Microsoft Teams is a new offering in this domain. It helps you readily connect with people in an instant via a video call. However, before this, you have to set the meeting up. Let us in this post see the method to set up and join a meeting in feature-rich Microsoft Teams.
How to set up and join a Microsoft Teams Meeting
- First, launch Microsoft Teams app.
- To start a team meeting, select the ‘Video/meeting’ icon as shown in the screenshot.
- Alternatively, if you are chatting with a person, invite him for a meeting by choosing the meeting icon from within the existing conversation.
- You’ll quickly understand if a team meeting is taking place when you see encircled individuals in a channel, as shown in the screenshot below.
- The channel will instantly display a preview of any content uploaded by the individuals.
- You will also see a list of persons who have joined the meeting. If you chose to scroll out the meeting from the conversation view, you’ll receive a notification on the channel.
- You will also see a list of persons who have joined the meeting. If you chose to scroll out the meeting from the conversation view, you’ll receive a notification on the channel.
(Images source – Office.com)
In addition to the above, you can join from within a conversation. For instance, if you’re working under a different channel and you find that your messages aren’t displaying, you can choose to join a meeting from a notification that appears in the upper right corner of your Desktop screen. You’ll see a notification that you’ve been invited to a meeting. You can then join directly from there.
Read: How to add Zoom to Microsoft Teams.
How do you schedule a Teams meeting and send an invite?
For scheduling a meeting, look for the Meetings button. Clicking on it will let Microsoft Teams list all your currently scheduled meetings. Simply click “Schedule Meeting” to set a time for the meeting.
Now, while conducting a meeting, if you would like to share your Desktop screen, simply click the ‘Screen’ icon. The icon allows users to share their screens. It is by far, the most convenient method to see what someone is presenting. To share your screen in a meeting or view someone else’s screen, just click on the icon and you are good to go.
A special feature of Microsoft Teams is that when you whenever you click away from a meeting, a call monitor will appear. It will allow you to join back the meeting in an instant when you click on it.
Visit Microsoft to download the app or use the web version.
There is also a free version of Microsoft Teams that is available.
Video from Microsoft on how to use Teams
This Microsoft Teams Tips and Tricks post is sure to interest you, as well!
Do you need to create a Teams account to join a meeting?
Yes, you need to have a Teams account to join a meeting. It is the same as joining a Google Meets meeting or Skype meeting. However, if you have a Microsoft email account, there is nothing much left for you to do to create a Teams meeting.
