Quick Parts is a handy feature in Microsoft Word that can be used to create pieces of content, including AutoText and paste them directly into email messages of Microsoft Outlook. The feature is essentially designed to work in both, email signatures and Microsoft Office templates. If you find that the feature has immense application in your daily work and would like to extend its functionality to Outlook 2016, here’s how you can do it.
How to use Quick Parts in Outlook
To use Quick Parts to paste text from Microsoft Word to Outlook, follow these steps:
- Open Microsoft Word on your computer.
- Switch to the Insert tab and click the Quick Parts option.
- Select the text you want to copy.
- Open Outlook and start composing new emails.
- Go to the Insert tab.
- Find the Quick Parts menu.
- Select the text you want to paste.
To learn more about these steps, continue reading.
The Quick Parts option is visible under the ‘Insert’ tab on the Ribbon bar of Word.
To use it for Microsoft Outlook, open the app and create a new message. This is the easiest method available to enable or create Quick Parts for Outlook quickly. Here, you add a few lines of text that you would like to use as a template. Once it is done, follow the steps below.
Select all the lines of text and hit the Insert tab.
Next, choose Quick Parts and select the option that reads ‘Save Selection to Quick Parts Gallery’.
The action when confirmed will open up the Create New Building Block dialog box as seen in the screenshot below.
Fill in all the necessary details, and you’re done!
Now, to use the same and save both, time and efforts while writing an email in Microsoft Outlook, create a new email message and place the cursor wherever you’d like to insert the ‘Quick Parts’ you’ve just finished creating.
Afterward, go to the Insert tab on the ribbon, click on Quick Parts, and select the thumbnail matching the entry you added. Alternatively, you can search the same entry by typing the initials of the entry.
Likewise, if you want to delete the entry from the list, select the entry, and then click Delete. When prompted with a warning message, ignore it and click Yes. You should know that the building block you delete will no longer be available in galleries, but its content might still appear.
Also read: Use Tap for Outlook feature to find, insert and re-use content
How do I add quick parts to Text in Outlook?
To add quick parts to text in Outlook, you must start composing a new email first. Then, switch to the Insert tab and click on the three-dotted icon. Next, select the Quick Parts option from the respective menu. You can find two options – AutoText and Save Selection to Quick Parts Gallery. You can choose either option as per your requirements.
How does quick parts work in Outlook?
Quick Parts feature helps you paste text from Word to Outlook quickly. Instead of copying content manually, you can save it in the Quick Parts gallery. Next, you can open Outlook and use the Quick Parts functionality to fetch the text. A detailed guide is mentioned above, and it is recommended to follow it minutely.
I hope you find this tutorial useful.
