We all use an email signature in our emails in order to facilitate easy contact references with whoever we’re mailing. Email Signatures can be considered as a word-spreader for you and helps people get to know about you. In Outlook 2021/19/2016, you can configure custom signatures for POP, IMAP, MAPI or Exchange email accounts. If you’re a beginner with Outlook, here is a quick revision for how to create custom signatures:
Add Signature to emails in Outlook
We have already seen how to create and add an email signature in Outlook. Let us briefly touch upon this procedure.
1. Open Outlook. Click FILE.
2. Then click Options in the left pane of the following window:
3. Moving on, in the Outlook Options window, click Mail in the left pane, then click Signatures in the right pane which is labeled as Create or modify signatures for messages. By clicking it, you should be able to add your custom signature.
However, we have seen that some users are unable to or cannot add a custom signature window by click Signatures option in the above-shown window. If you face this situation, you may want to see if the following helps you.
Unable To Add Signature in Outlook
Making mistakes while manipulating the registry could adversely affect your system. So be careful while editing registry entries. Also, it’s better to create a System Restore point before proceeding.
1. Press Windows Key + R combination, type put regedit in Run dialog box and hit Enter to open the Registry Editor.
2. Navigate here:
For 32-bit installation:
HKEY_LOCAL_MACHINE\SOFTWARE\Classes\CLSID\{0006F03A-0000-0000-C000-000000000046}\LocalServer32
For 64-bit installation
HKEY_LOCAL_MACHINE\SOFTWARE\Classes\Wow6432Node\CLSID\{0006F03A-0000-0000-C000-000000000046}\LocalServer32
3. In the right pane of LocalServer32 key, for both the (Default) and LocalServer32 named registry strings, click them one by one set their Value data to:
For 32-bit Office installation on 32-bit Windows and for 64-bit Office installation on 64-bit Windows:
C:\Program Files\Microsoft Office 15\root\Office 15\Outlook.exe
For 32-bit Office installed on 64-bit Windows:
C:\Program Files(x86)\Microsoft Office 15\root\Office 15\Outlook.exe
Once you’re done with this, close Registry Editor and reboot the machine, your problem should be fixed.
NOTE: The path “Office 15” mentioned above will depend on your version of Office, so do check that first and make the necessary changes. You have to use Office 16 for recent versions of the software like Office 2021, Microsoft 365, etc..
That’s it!
PS: Please also read the comments.
You state “We all use a signature in our mails” where do you get the idea that everybody uses a sig? I dont!
Don’t things so seriously – that’s just a general statement he made.
Most of us who use office tend to put a signature if it is the same procedure as it was on Outlook 2010 I can’t see a problem
Most of us who use office tend to put a signature if it is the same procedure as it was on Outlook 2010 I can’t see a problem
^^ Yup, this should work on Outlook 2010 as well :)
It does but not the way you said I do it in options on the file tab
Thanks, it helped to fix the issue.
^^ Glad we could help :)
I applied this fix, but than I was unable to log in using SmartCard Authentication
thank you soooo much.. works perfectly
Why should users have to hack the registry to fix issues that Microsoft should be addressing with updates?
tried to run this but find the local server 32 folder only has a default string, there is no Local Server 32 string, im not that tech savy but wondered if i just add a string with the data shown in the image above or will this muck up more than i know?? thanks in advance Gary
THANK YOU ! Fixed
Hi,
At Outlook 2013 which came with office 2013 pro plus, a clients options menu did not response.
At the Outlook Options menu at the Mail submenu, Non of the buttons work. Tried to restart outlook and also restarted the computer. so that the user is unable to change his signature for now.
Also cant reach same menu when composing new email.
Hi, i don’t have the final folder “LocalServer32” in my system???
welcome to the everyday world of using microsoft products
I found a fix to this – you can create string – but it still didnt work for me. i did find a fix but since this thread is old ill not bother posting. reply here if you want it
Thank you, I did modify the registry as you indicated and worked perfectly, now I can open the signatures window and create/edit as needed! Appreciate the work! Kudos!!!
This didn’t work for me, but I did find a way in the registry:
– Open Regedit
– Search for “DISABLESIGNATURES”
– Change any 1’s to 0’s
– Change should be instant
Hi, this post didn’t help me, and I was wondering what your solution was. Can you send me an email on wim at vanhouts dot be. Thx already !!
Hi – the trick is to replace the html script in the hidden outlook signature folder. Within you will find the exisitng html script (be sure to have created a signature of some description first) and then open relevant html with notepad and substitute in your own script. works a treat :)
e.g. C:UsersJohnAppDataRoamingMicrosoftSignatures
The problem is I’m not even able to create one signature in outlook, and all the registry changes also didn ‘thelp. I have absolutely no clue on what else I can do :-(
What version of outlook are you using?
normally if you compose a new message (in a separate window) the add signature option is there…
It’s office 2016 plus. No matter what I do, when I open thet sigantures window, I get the sigantures and stationary dialog, and, when I click new I can type a name for the signature, but, when I click OK in the New signature popup dialog, the signature doesn’t appear and everything remains empty, while, in all normal cases, the siganture would appear in the list “select signature to edit”. That field always remains empty. The application also doesn’t report an error of any kind, it’s just not added to the list. I have no clue why. I reinstalled office in several editions, I tried the registry suggestions in this and other mailthreads… nothing really helps
same problem here
Hi, none of the items above help, nor did anything on the domain level according to the admin. The problem is related to the domain however, because I reinstalled my PC from scratch and tried with Outlook before the PC was joined to the domain and it worked. Afterwards I joined the PC to the domain and used my domain account, and then it didn’t anymore. So we have no clue, but the domain is for sure related to it. Anyway, somebody just said why don’t you copy my signatures folder? So I went to the appdata and roaming folder where I had signatures file which was some sort of binary file, while on the other persons PC it was a folder with his signatures in. I removed the binary file and then copied the folder. Restarting outlook, and suddenly it was solved! Now you would expect that I would see the other guy’s signatures, but that wasn’t the case. Apparently, outlook had created his own signatures folder again and then put the other guys signatures folder in it so they weren’t correctly ordered, but, it enabled creation of signatures for myself, so at the end the problem is solved. Might be working equally good if you just delete the binay signatures file, or delete it and replace it with an empty signatures folder…. i didn’t go to the problem again to figure that out… after all I’m a user, not a IT admin or MS bug fixer ;-) Hope this helps for you.
There is no “root” in the file path.
This Worked!!! You will have to change the value of “disablesignature” to 0 in all three- 14.0, 15.0 and 16.0/common/mailsettings
ComputerHKEY_USERSS-1-5-21-1412602208-1529735582-3017552678-24806SoftwarePoliciesMicrosoftoffice14.0common
Great article!!! Works for me!! Thanks!
My filepath was a little different but the fix worked instantly
FP: C:Program FilesMicrosoft OfficeOffice15Outlook.exe
That being said you should always check the file path when applying a fix like this anyway seeing as there are always subtle differences between different versions of the program and how they save things on different operating systems.
None of the solutions I found online worked at all.
I modified all the registry keys everyone mentioned.
I rebooted.
I disabled all of my McAfee gear.
I repaired my office 365 installation.
None of it worked.
Then I began uninstalling the stuff that came pre-installed on my laptop and checking outlook’s signature function after each uninstall. Turns out the laptop came pre-installed with “Microsoft Office Desktop Apps”, so I uninstalled it and voila! Fixed. Must’ve been some kind of conflict going on between different installations.
Thumbs up for uninstalling “Microsoft Office Desktop Apps” !!!
I’ve tried a dozen of other solutions available on the web, but this one did the trick.
please send fix. I wasnt able to add new string gilesplay@yahoo.com
Hi pls see below
Hey There!, It is really works for me:
Office 2016, Windows 7 x64.
Great, thanks in advance for the info
For me too! Just uninstall the desktop app, instantly works!
hi i am not able create signature outlook 2010 its using operating system windows 10 so please assist with me.
Tried both 32 and 64 bit methods.
Doesn’t work. Click signatures drop down….nothing happens.
This worked for me as well. Uninstall Microsoft Desktop App on new PC. No reboot required.
1) Close Outlook
2) Open “Uninstall or Change a Program” (I have windows 10)
3) Select Microsoft Desktop App, click Uninstall
4) Close “Uninstall or Change a Program”
5) Open Outlook, File, Mail, Signature – it now opens!!
Thank you!
It worked for me too ! Thank you
Can anyone help? I don’t even have the “LocalServer32” folder.
Hi There, I followed your instructions in 64 bit installation.
ComputerHKEY_LOCAL_MACHINESOFTWAREClassesWOW6432NodeCLSID{0006F03A-0000-0000-C000-000000000046}InprocServer3214.0.0.0
I do not see LocalServer32, please advise. Thanks
me2
want the fix
Hi – the trick is to replace the html script in the hidden outlook signature folder. Within you will find the exisitng html script (be sure to have created a signature of some description first) and then open relevant html with notepad and substitute in your own script. works a treat :)
e.g. C:UsersJohnAppDataRoamingMicrosoftSignatures
Everyone in a professional setting does.
does not work.
This worked when the other registry options didn’t. Make sure you go to the remove apps windows 10 settings and not add remove programs
THANK YOU! This worked perfectly. All you have to do is remove the pre-installed Microsoft Office Desktop Apps and boom!
Many thanks, worked for me too. Had to uninstall apps on windows 10, not add/remove programs.
Done , thank you